Letter Writing by Kay Cullen, Chambers Harrap Publishers, Elaine O'donoghue

By Kay Cullen, Chambers Harrap Publishers, Elaine O'donoghue

Full of suggestion on all parts of correspondence, from electronic mail to company memos, this can be a necessary laptop significant other. in addition to giving common assistance on format and tone, Chambers Letter Writing deals important suggestion on particular components of correspondence equivalent to employment, condolence, lawsuits, and invites.

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By Kay Cullen, Chambers Harrap Publishers, Elaine O'donoghue

Full of suggestion on all parts of correspondence, from electronic mail to company memos, this can be a necessary laptop significant other. in addition to giving common assistance on format and tone, Chambers Letter Writing deals important suggestion on particular components of correspondence equivalent to employment, condolence, lawsuits, and invites.

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Business letters are usually written on office stationery which contains the contact details in the letterhead. An internal reference, which often includes the initials of the person who has signed it. The firm’s internal reference (usually beginning with Our reference: or Our ref:) should always be quoted in any reply to the letter, using the formula Your reference: or Your ref:. The name and address of the recipient. The date. 45 BUSINESS CORRESPONDENCE ● ● ● ● A greeting or salutation (see pages 17–20).

Open letter with: Dear [rank] [surname] Officers (retired) { Naval officers above the rank of Lieutenant, army officers above the rank of Captain, and air force officers above the rank of 27 BEGINNINGS, ENDINGS AND CORRECT FORMS OF ADDRESS Flight Lieutenant may continue to use and be addressed by their armed forces rank after being placed on the retired list Pope { { { Address on letter and envelope: His Holiness the Pope Open letter with: Your Holiness or Most Holy Father Close letter with: (for Roman Catholics) I have the honour to be, your Holiness’s most humble (or devoted and obedient) child; (non-Catholics) I have the honour to be (or remain), Your Holiness’s obedient servant President of the United States { { { Address on letter and envelope: The President Open letter with: Sir/Madam or Dear Mr/Madam President Close letter with: Yours sincerely Prime Minister { { Address on letter and envelope: The Rt Hon The Prime Minister Open letter with: Dear Sir/Madam or (less formally) Dear Prime Minister (or address according to any other rank held that takes precedence) Usage For royalty, it is more usual to address any correspondence to a private secretary, equerry or lady-in-waiting, by title but not by name.

Switzerland Swiss addresses are also usually written with the house number appearing after the street name, and the postcode before the town. If writing from outside Switzerland one may include the abbreviation CH (for ‘Confederatio Helvetica’ or the Swiss Confederation). For example: Monsieur André Roux Avenue du Peyrou 4 CH - 2000 Neuchâtel 39 ADDRESSES AND SENDING LETTERS TO OTHER COUNTRIES Useful sources The websites of the postal services of a country are a useful source of information regarding addresses and postcodes/zip codes in particular.

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